5 Minute Help Desk – How to Setup Gmail in Microsoft Outlook
We bring you a new series ‘5 Minute Help Desk’ on the most common requests that our helpdesk deal with. We will give you simple steps on how to solve those issues. But if you prefer talking to us directly, we are of course just a call or email away. Here is the first article in the series – How to setup Gmail in Microsoft Outlook.Setup Gmail in Microsoft Outlook
These steps are the same whether it’s the first Gmail account or additional Gmail accounts being added to Outlook.
Step 1: Login to your Outlook Account. From File, select Add Account.
Step 2: Enter your Gmail address. Click Connect.
Step 3: You’ll get the below window asking for your password. Enter the password and click on Sign in.
If you had enabled 2-factor authentication for Gmail, you’ll be prompted to enter the code that is sent to your mobile. Enter the password and click on Next. If 2-factor authentication is not enabled – skip to step 6- factor authentication section.
Step 4: The Google account permissions window appears. Click Allow at the bottom.
Step 5: Go to your Gmail account or sign in in a different window. Click on Google apps icon(3 rows of dots) in the upper right corner of the screen > select Account
Step 6: On the left sidebar, select Security. Scroll down to Signing in to Google. If 2-Step Verification is OFF, change it to ON by clicking on >next to OFF. Then in App Passwords line select the > at the right.
Step 7: Enter your Google password and select Sign in. In the next screen, go to the bottom, select Mail and your device from the drop-down lists. Here we have selected Windows Computer. Click on Generate.
Step 8: An app password is generated. Copy this password (without the spaces) and enter when Outlook prompts you for a password in the 2-step verification step.
Follow Step 3 and 4 and your set-up is complete. You can now access your Gmail account in Outlook.
Note: IMAP is auto-enabled after a Gmail account is connected to Outlook.