How to Share Files Safely Online?
Businesses may not have gone completely paperless, but most offices have digital files as their primary storage. This means that most people will also need to share files online, which opens up potential risks. Transferring files through unsecured networks can lead to compromising your sensitive data to hackers. So, how can you share files safely online? Our cybersecurity experts from Perth help with some easy tips.
Use Unique Passwords and Update them Regularly
Cybersecurity Training for Employees
Avoid Sending Files using Email
Even though emails are useful means of file and information transferring, they can’t be included in the category of secured transferring. Emails don’t offer encryption or restriction options; this makes them vulnerable and an easy target for hackers. When you send a file, the emails create four copies of it in the respective destinations outbox, sending mail server, receiver’s mail server and inbox. The more the number of file copies, the more the risk of hackers attaining it.
Ensure Your Network is Secure
Using unsecured network connections will put your sensitive files under the vulnerability of being hacked by criminals. Always ensure all staff use secure connections to transfer files and data.
Hover on Links Prior to Opening
Hackers are evolving continuously, and their hacking methods are also getting difficult to distinguish. They create malicious sites and send the links attached in emails that resemble legitimate ones. So before clicking the links in email, it’s best to hover over them to view the URL. If the URL looks suspicious, it’s wise not to open it.
Be Alert while Remote Working and Following BYOD
Using personal devices for work puts the business data at the risk of being compromised during file transfers. It’s best to use corporate computers for transferring files and other confidential data. If it’s unavoidable, make sure the BYOD device have antivirus, firewall and uses secure connections.
Antivirus, Firewall and Secure File Sharing Solutions
- Implement antivirus software in your system to recognise viruses and threats and protect from them. Ensure to keep your security software updated to make the software ahead of the evolving threats.
- Install and enable firewalls to prevent malicious network traffic from entering your computer.
- Also, use secure file sharing options like Dropbox, Google Drive etc., to control file transferring and protect it from cyber threats.
Enable two-factor authentication on Dropbox and other cloud file-sharing services. Enabling 2FA improves security by adding an extra layer of defence. To share a file, you will need access to a mobile device that is registered under your name. They will send an OTP or OTC to the phone.
Password Manager – Software to create, store and manage passwords in an encrypted form.
BYOD – Bring Your Own Device – a policy where staff can use their own devices at work with specific regulations to follow.
VPN – Virtual Private Network – an encrypted connection across a public network that provides online anonymity.
2FA – Two-factor authentication – is a security system that needs two distinct authentication factors to verify your identity to access an account or information.